Event Video Lighting Kit Checklist

Flash gives a brief burst of light for still photos. Continuous light lets you see the light as you work and works for video. If you use both, check that they do not fight each other in the shot.

Your event lighting kit

Tick items as you finish them.

Overall progress 0 of 28

Power

Charge the batteries for each light and flash
Pack charged spare batteries in a separate pouch
Pack the right chargers and power adapters
Pack each power cable and check its plugs
Check battery, cable and light ratings work together

Lights

Pack an on-camera LED for close video shots
Pack small panels for the shots you have planned
Pack a speedlight or flash for still photos
Pack the flash trigger and check it fires
Record a test clip with each video light to check for flicker

Modifiers

Pack diffusion to soften the light
Check each modifier fits its light
Pack clips or straps made for your modifiers
Pack a reflector or flag if your shot plan needs one

Stands

Pack stands rated for the lights and modifiers
Pack clamps that fit the mounting points
Pack sandbags or weights for the stands
Check locks and mounts before loading the bag

Colour

Check whether the venue light is daylight, tungsten or mixed
Pack colour gels that fit your lights
Pack a white-balance card
Set white balance for the light on your subject
Check a test clip for skin colour under the venue lights

Venue

Ask the venue which lights and positions are allowed
Agree flash timing with your photographer or videographer partner
Keep lights out of guests' faces during the ceremony
Plan cable routes and tape cables clear of walkways
Place stands and weights clear of exits and guest routes

Tick each item once it is packed or agreed. Add anything your event needs.

Before you leave for the event

Use this event video lighting kit checklist while you pack, then run through it at the venue. Tick an item when it is in the bag or the plan is agreed. Skip gear you do not need. Use the extra-item box for kit you rent or borrow. Print the list if you want a paper copy beside your bag.

Build the setup before you leave home. Fit each light to its stand, add the diffusion and plug in the power. Record a short clip at the camera settings you plan to use. Watch it back for flicker and skin colour. A light that looks fine to your eyes can still need a different setting for the shot.

At the venue, ask before you move a light or run a cable. Check where guests will walk when the room is full. Keep exits clear, and agree where you can put your stands. Talk through flash timing with the other shooter before the ceremony or speeches start.